How IRIGuest works, step by step
From the visitor’s arrival to data management: here’s how IRIGuest turns guest registration into a simple, tidy and compliant process.
One device, the whole welcome
IRIGuest replaces the paper logbook with a tablet at reception. Visitors check in by themselves in seconds, sign the consents, and you keep every entry tidy and searchable.
From check-in to access history
Registration
The visitor enters their details on the reception tablet — or via QR code. The questions are fully customizable to your needs.
Privacy & GDPR consent
IRIGuest displays your privacy notice and collects the visitor’s consent, keeping the registration GDPR compliant.
On-screen signature
The guest signs directly on the screen: acknowledgement of safety rules, an NDA, or acceptance of company policies.
Check-out & exit
On leaving, the visitor checks out: you always have an up-to-date, real-time list of who is on site.
Access history
Every entry and exit is stored in a tidy, searchable way. In the free version you can export the data to CSV.
Cloud dashboard
With the Cloud version you centralize data from several sites and devices, generate reports and send automatic notifications to the host.
Always multilingual
The visitor interface is available in 5 languages (Italian, English, French, German, Spanish): every guest checks in in their own.
The first five steps already work in the free, offline version. Dashboard, reports and notifications are included in the Cloud version.
Questions about how it works?
How long does it take to register a visitor?
A few seconds: the visitor only fills in the fields you chose and signs on the screen. No queues at reception.
Is an internet connection required?
No. The free version works 100% offline on the tablet. A connection is only needed for the Cloud version (centralization, reports and notifications).
Which devices does IRIGuest run on?
On iPad and Android tablets: you can use the device you already own, with no dedicated hardware to buy.
Can I customize the questions and privacy texts?
Yes. You can customize the registration questions, the privacy notice, the consents and the design (logo, colours, texts).
Can visitors register in other languages?
Yes. The interface is available in 5 languages and every visitor can register in their own.
How do check-in and check-out work?
The visitor checks in on arrival and checks out on leaving, directly from the tablet, so you always know who is on site.
Ready to see it in action?
Try IRIGuest online in seconds, or download the app for free and start welcoming your visitors right away.